Between CCFT & the Cabrillo Community College District
July 1, 2007 through June 30, 2010
Article 17
Evaluation and Tenure
- 17.1 Definitions
- 17.1.1 For the purpose of this Article, "contract instructor" means
a bargaining unit member who is employed on the basis of a contract in
accordance with the provisions of Education Code Section 87605, 87608(b),
or 87608.5(b). A "contract instructor" is commonly referred to as "probationary
faculty" at Cabrillo College.
- 17.1.2 "Regular instructor" means a tenured bargaining unit member who
is employed in accordance with the provisions of Education Code Section
87608(c), 87608.5(c), or 87609(a).
- 17.1.3 "Temporary instructor" means a bargaining unit member who is
employed for no more than sixty (60) percent of the hours per week considered
a full-time assignment for regular employees having comparable duties
[Education Code Section 87482.5(a)]. A "temporary instructor" is commonly
referred to as "adjunct faculty" at Cabrillo College.
- 17.1.4 "Temporary contract instructor" means a bargaining unit member
employed in accordance with Education Code section(s) 87470, 87478, 87480,
87481, and/or 87482, as applicable.
- 17.1.5 "Appropriate administrator" means the immediate administrative
supervisor of the unit member, or administrative designee as appointed
by the immediate supervisor.
- 17.1.6 "Evaluatee" means the person being evaluated.
- 17.1.7 In the event that part or all of a faculty member's work takes
place in a distance education format, "worksite" may be defined as a mediated
or online learning environment.
- 17.2 Purpose
The primary purpose of the evaluation of academic personnel is the continued
improvement of instruction at Cabrillo College. Other purposes include the
maintenance of quality in programs and instruction, and the professional competence
of the faculty. The evaluation process shall promote professionalism, enhance
performance, and be closely linked with professional growth efforts (Statement
on Professional Ethics, Appendix Z).
- 17.3 Criteria
- 1. Classroom, Worksite, or Job Performance
The faculty member demonstrates effective performance in classroom teaching
or in carrying out other primary responsibilities and assignments including:
- a. currency and depth of knowledge of teaching field or job duties;
- b. proficiency in written and oral English enabling clear, effective
communication to students, staff, and colleagues;
- c. use of teaching or job specific methods and materials challenging
to the student and appropriate to the subject matter, responsive to
the needs of students, and consistent with curriculum requirements
and coordination/sequencing; this is not intended to discourage use
within a department of a variety of successful pedagogical approaches
to learning;
- d. careful attention to effective organizational skills in the classroom
or work site;
- e. provision to students of appropriate class materials including
a course syllabus with the course outline, course objectives, method
of assessment, grading criteria and other classroom policies, or other
relevant learning materials;
- f. appropriate measurement of student progress;
- g. evidence of course objectives being met; and
- h. in the case of contract, temporary contract, and regular faculty,
consistent responsibility in fulfilling official college requirements,
including, as a baseline, those outside-the-classroom assignments
such as attending division and department meetings, participating
on search and selection committees, participation on evaluations teams,
contributing to curriculum development, participating in program planning,
and participating in college governance as needed.
- 2. Students
Faculty members shall demonstrate:
- a. patience, fairness, and promptness in the evaluation and discussion
of student work;
- b. respect for and responsiveness to needs of a diverse student
population and their special circumstances where appropriate;
- c. maintenance of contractual obligations to hold regular and timely
office hours;
- d. respect for the right of students to voice opinions and concerns;
- e. willingness and availability to assist students; and
- f. respect for students' rights as outlined in the Student Rights
and Responsibilities Handbook.
- 3. Colleagues
Faculty members shall show respect for colleagues and the teaching profession
by:
- a. acknowledging and defending the free inquiry of their associates
in the exchange of critique and ideas;
- b. respecting the right of others to express a variety of opinions;
- c. acknowledging academic debts (credit works to avoid plagiarism);
- d. acknowledging achievements and areas in need of improvement;
- e. acting in accordance with the ethics of the profession and with
a sense of personal integrity; and
- f. acting in a manner that does not disrupt colleagues' performance
of duties.
- 4. Professional Growth and Responsibilities
Faculty members shall demonstrate continued professional growth by:
- a. continued participation in self-initiated professional activities
such as course work, attendance at workshops, seminars, professional
meetings, publications, conference presentations, artistic exhibits/performances,
classroom research, development of new curriculum, and community involvement
specific to academic area, and other appropriate activities; and
- b. active participation in collegial governance and campus life
including serving on committees;
- 5. Special Assignments or Reassigned Duties
Faculty member shall:
- a. perform assigned duties
- b. perform appropriate record keeping, correspondence, coordination,
and reporting
- 6. Program Chairs
Faculty member shall:
- a. perform assigned duties and responsibilities as described in
the job description in Appendix AA and as agreed upon with the appropriate
administrator;
- b. perform appropriate recordkeeping, correspondence, coordination,
and reporting;
- c. demonstrate fairness, collaboration and responsiveness to program
faculty and program needs; and
- d. comply with college policies and procedures.
- 17.4 Frequency of Evaluations
- 17.4.1 Contract probationary faculty shall be evaluated in their first
(1st), second (2nd), and third (3rd) semesters, once in their third (3rd)
year, and in the fall semester of their fourth (4th) year except as provided
by 17.6.9 and 17.6.10 herein.
- 17.4.2 Regular tenured faculty shall be evaluated once every three (3)
years, except as provided by 17.7.9 and 17.7.10 herein.
- 17.4.3 Adjunct faculty shall be evaluated during the first (1st) and
third (3rd) semester worked, then every three (3) years, except as provided
in 17.6.9.
- 17.4.4 Temporary contract faculty shall be evaluated each academic year.
- 17.4.4.1 When a temporary contract faculty is hired for a specified
period, i.e., one (1) semester or one year period, and then becomes
either an adjunct or contract probationary faculty, the evaluation
completed while employed as a temporary contract faculty will be counted
in the evaluation process as defined in Article 17.4.1.
- 17.4.4.2 A temporary contract faculty hired in accordance with Education
Code 87470 in a categorically funded position will be evaluated in
accordance with the evaluation process as defined in Article 17.4.1.
- 17.4.4.3 When an adjunct faculty accepts a temporary contract assignment
for a specified period, i.e., one (1) semester or one (1) year period,
the evaluation process will continue as in 17.4.3 for adjunct faculty.
- 17.4.5 If a faculty member is recommended for re-evaluation the following
semester, the re-evaluation in the evaluation cycle will be additional
to the processes as defined in 17.4.1, 17.4.2 and 17.4.3.
- 17.4.6 Categorically funded contract faculty shall be evaluated in their
first (1st), second (2nd), and third (3rd) semesters, once in their third
(3rd) year, once in their fourth (4th) year, and once every three (3)
years thereafter, except as provided in 17.6.9 and 17.6.10.
- 17.4.7 Program Chairs shall be evaluated on the performance of their
duties and responsibilities during the second (2nd) semester as Program
Chair. Subsequent evaluations as Program Chair shall follow the faculty
evaluation schedule as provided in Article 17 (Refer to Appendix GG).
- 17.4.8 Academic Specialist Directors (ASD)
- 17.4.8.1 Academic Specialist
Directors hired through the faculty search and selection process
to direct shall be evaluated according to the
evaluation procedures in Article 17.6 and 17.7.
- 17.4.8.2 Academic
Specialist Directors selected from faculty, whose primary duties
are to direct a program or service, will be evaluated
on their
duties as an ASD during the second semester. An additional evaluation
of the Academic Specialist Director may be requested by the appropriate
administrator or the Academic Specialist Director during the
4th, 6th and/or 8th semester.
- 17.5 Procedural Timelines
In order to fulfill the purpose of this Article, probationary faculty and
adjunct faculty shall be evaluated according to the scheduled times set forth
below. Whenever possible, the same schedule shall also apply to regular faculty
in the semester in which they are being evaluated. Failure to meet a deadline
in the schedule in Article 17.6, 17.7 and 17.8 shall not invalidate an evaluation
so long as the entire evaluation proceeds on a reasonable time schedule and
is completed for contract probationary faculty, regular tenured faculty, and
temporary contract faculty by six (6) days before the end of the semester
the evaluation was begun, and for adjunct faculty by the last day of the semester
the evaluation was begun. All unit members being evaluated in a particular
semester shall be notified by the appropriate administrator or designee by
the end of the third (3rd) week of that semester. The team should be constituted
by the fifth (5th) week of the semester. The final evaluation shall be completed,
and signed by six (6) days before the end of the semester for contract probationary
faculty, regular tenured faculty, and temporary contract faculty, and by the
end of the semester for adjunct faculty. No faculty member shall both evaluate
and be evaluated by the same faculty member in the same semester.
- 17.6 Procedure - Contract Probationary Faculty
The procedure described below, including peer, student, self, and administrative
evaluation shall culminate with a final written evaluation signed by the appropriate
administrator. Evaluations shall be conducted in confidence and according
to the Tenure Committee Code of Conduct (Appendix Y).
- 17.6.1 Evaluation team:
- 17.6.1.1 Each contract probationary faculty member shall be evaluated
in his or her first (1st), second (2nd), and third (3rd) semesters
by the following team:
- 17.6.1.1.1 One (1) faculty member selected by the evaluatee.
- 17.6.1.1.2 A second faculty team member shall be selected by
the appropriate administrator from a list of three (3) or more
division members submitted by the evaluatee.
- 17.6.1.1.3 The appropriate administrator shall chair the team.
The appropriate administrator may select another administrator
to serve as his/her designee.
- 17.6.1.1.4 It is a priority consideration that the team include
at least one (1) team member within the discipline or field of
the evaluatee whenever possible.
- 17.6.1.2 Each contract probationary faculty member shall be evaluated
in his/her third (3rd) year and in the fall semester of his/her fourth
(4th) year, except as provided by 17.6.9 and 17.6.10 herein, by the
following team:
- 17.6.1.2.1 One (1) faculty member selected by the evaluatee.
- 17.6.1.2.2 A second faculty team member may be selected by the
appropriate administrator from a list of three (3) or more division
members submitted by the evaluatee.
- 17.6.1.2.3 The appropriate administrator shall chair the team.
The appropriate administrator may select another administrator
to serve as his/her designee.
- 17.6.1.2.4 It is a priority consideration that the team include
at least one (1) team member within the discipline or field of
the evaluatee whenever possible.
- 17.6.2 By the end of the third (3rd) week of each semester those contract
probationary faculty who are to be evaluated that semester will be given
a Notification of Evaluation form (Appendix J). The evaluatee shall complete
the form by the end of the fourth (4th) week of the semester and in so
doing designate her/his choice for the evaluation team.
- 17.6.3 The evaluation team shall be constituted and the evaluatee shall
be notified of the team composition by the end of the fifth (5th) week.
Should the choices of the evaluatee for the team, and/or all of her/his
candidates be unable to serve, the appropriate administrator shall notify
the evaluatee and s/he shall submit within six (6) working days the names
of other candidates. If none of these candidates is able to serve, the
appropriate administrator shall appoint the team. The appropriate administrator
shall form a new team as outlined above in a timely way, and notify the
evaluatee.
- 17.6.4 Team Procedures
- 17.6.4.1 In the first semester of employment, the evaluation team
chair for the contract probationary faculty member shall meet with
the evaluatee to discuss the purpose, criteria, procedures, timelines,
and forms for the evaluation.
- 17.6.4.2 In the case where suggested improvements were made in the
previous evaluation or at the request of the evaluatee or the administrator,
the appropriate administrator shall provide copies of the previous
evaluation to the team members.
- 17.6.4.3 At least one (1) day prior to the classroom observation,
the evaluatee shall submit the following:
- 1. Materials related to the observation shall be submitted to
the team member(s) observing the class. Materials shall include
a course schedule, syllabus, assessment materials, assignments,
an example of student handouts, and any other material the evaluatee
chooses to include. This does not apply to counselors and other
academic specialists.
- 2. Faculty Self-Evaluation
A completed self-evaluation form shall be submitted to the team
chair. The Cabrillo College Self-Evaluation Form (Appendix L)
will be available on the campus website and through Division Offices.
- 17.6.5 Classroom/Worksite Observation
- 17.6.5.1 The class or worksite observations shall occur after at
least one (1) week's prior notice. Each evaluator shall make at least
one (1) class or worksite observation and complete the appropriate
evaluation form (Appendix N). Class/worksite may include a mediated
learning environment. The criteria in section 17.3 shall be considered
in writing the evaluation. Evaluators will observe different class
sections or courses, when possible.
- 17.6.5.2 In the case of academic specialists, worksite observations
shall occur in classes, in group sessions, or activities relevant
to the assignment. Probationary counselors may be evaluated in academic
counseling sessions.
- 17.6.5.3 Within two (2) weeks after the worksite or class observation,
the evaluator will review and discuss the completed observation form
with the evaluatee. After this occurs, the evaluator shall forward
the completed observation form to the appropriate administrator for
use in the final evaluation.
- 17.6.6 Student Evaluations
- 17.6.6.1 At a time agreed to by the evaluatee and the administrator,
student evaluation forms shall be distributed and collected by the
evaluator(s) or designee in at least two (2) of the classes of the
evaluatee. In order to maintain student confidentiality, the student
evaluation documents will not be returned to the instructor until
the submission of grades.
- 17.6.6.2 Academic staff not assigned to classroom teaching shall
distribute the appropriate forms to their students over the two (2)
week period of evaluation. The appropriate administrator shall be
responsible for the collection of the forms. The collected forms shall
be submitted to the evaluation team by the administrator.
- 17.6.6.3 Each evaluator or designee may review student evaluations
of the class observed before forwarding them to the appropriate administrator
or, if there is a question, at the time of signing the final evaluation.
Student confidentiality must be maintained by each evaluator, but
the substance of student evaluations may be included in the content
of the Classroom or Worksite Observation/Evaluation form (Appendix
N).
- 17.6.6.4 In the event that the evaluatee questions the content of
the summary of the student evaluations contained in the final evaluation,
an impartial committee consisting of an administrator selected by
the appropriate administrator and a faculty member selected by the
evaluatee, may review the student evaluations and provide a separate
summary of them, which will become part of the evaluation records.
The confidentiality of the process shall be maintained at all times.
- 17.6.7 Final Written Evaluation for Probationary Faculty
- 17.6.7.1 The administrator is responsible for preparing a draft
evaluation according to criteria in 17.3. The draft evaluation is
to reflect the information gathered throughout the process including
classroom/worksite observations, student evaluations, and materials
listed in 17.6.4.3 and the administrator's assessment of the evaluatee's
performance. Documented/investigated complaints, concerns, or recommendations
that have been previously shared with the employee in a timely manner,
and are deemed by the administrator to have merit, may be included
in the draft evaluation. Additional information from the contract
probationary instructor may be requested. If in the judgment of the
team, the work of the evaluatee is less than satisfactory, the team
may recommend to the appropriate administrator (1) reevaluation the
following semester, (2) an administrative evaluation, or (3) non-reemployment.
Upon receiving direction from the evaluation team, the administrator
shall modify the draft as necessary to create a final written evaluation
according to the criteria listed in 17.3. The team members shall review
and sign off on the final evaluation. If a team member does not agree
with the final written evaluation, within six (6) working days, the
team member may submit a written response to the evaluation, which
shall be attached to it. This team member's written response shall
not be reviewed by other faculty team members but shall be reviewed
by the evaluatee and the appropriate administrator.
- 17.6.7.1.1 Probationary Faculty: At least six (6) working days
before the end of the semester, the appropriate administrator
shall then meet with the evaluatee to discuss all matters pertinent
to her/his evaluation. The evaluatee may bring any relevant materials
s/he chooses. At the option of the evaluatee, or any member of
the team, the entire team may be convened to discuss the final
evaluation. Within six (6) days of receipt of the final evaluation,
the evaluatee may submit a written response to the evaluation,
which shall be attached to it.
- 17.6.7.1.2 Adjunct Faculty: By the end of the semester,
the appropriate administrator shall then meet with the evaluatee
to discuss all matters pertinent to her/his evaluation. The evaluatee
may bring any relevant materials s/he chooses. At the option
of the evaluatee, or any member of the team, the entire team
may be convened to discuss the evaluation. Within twenty (20)
days of receipt of the final evaluation, the evaluatee may submit
a written response to the evaluation which shall be attached
to it. Day is defined as any day when the college is open for
business, excluding Saturdays.
- 17.6.7.2 In the event that the evaluatee questions the content of
the summary of the student evaluations contained in the final evaluation,
an impartial committee consisting of an administrator selected by
the appropriate administrator and a faculty member selected by the
evaluatee may review the student evaluations and provide a separate
summary of them which will become part of the evaluation records.
The confidentiality of the process shall be maintained at all times.
- 17.6.8 Recommendations Based on Final Evaluation of Probationary Faculty
If in the judgment of the appropriate administrator, the work of the contract
probationary faculty member is less than satisfactory, the administrator
shall recommend to the appropriate Vice President, or designee either
a (1) reevaluation the following semester at the division level, (2) an
administrative evaluation, or (3) non-reemployment. The appropriate Vice
President shall review information gathered in the evaluation process
and recommend to the Superintendent/President employment or non-reemployment
of the evaluatee. The final written evaluation and attachments shall be
placed in the instructor's personnel file. Copies of all materials shall
be returned to the instructor. The Superintendent/President shall make
a final recommendation to the Governing Board. In the event that the recommendation
of the Superintendent/President differs from the recommendation of the
evaluation team or the appropriate administrator, the Superintendent/President
shall meet with the evaluation team before making a recommendation to
the Governing Board.
- 17.6.8.1 The length of a contract for probationary faculty is governed
by sections 87608-87609 of the Education Code.
- 17.6.9 Division Reevaluation of Probationary Faculty
- 17.6.9.1 If the final written evaluation includes the recommendation
that the faculty member be reevaluated at the division level, the
appropriate administrator shall by the end of the fifth (5th) week
of the semester following the first evaluation, constitute a new evaluation
team according to the procedure in 17.6 above. The new team may have
the same members as the first (1st) team. Evaluation materials from
the previous evaluation shall be made available to the team.
- 17.6.9.2 The evaluation process as outlined in 17.6 of this Article
shall be followed in the reevaluation. Materials gathered in the first
evaluation may be used for the reevaluation process.
- 17.6.9.3 If remediation is required, the appropriate administrator
shall provide a written remediation plan with specifications and timelines
to be performed before the next evaluation. The appropriate administrator
shall constructively work with the evaluatee to encourage improvement.
The techniques involved shall include consultation, and may include
class observations, literature review, arrangement for updating of
discipline content expertise, and any other activities deemed appropriate.
- 17.6.10 Administrative Evaluation for Probationary Faculty
- 17.6.10.1 Should the final written evaluation (17.6.7) include a
recommendation for administrative evaluation, the appropriate Vice
President shall review and consider all of the components of the evaluation,
as well as documented input from others that has been shared with
the evaluatee. The appropriate Vice President may designate an academic
employee of the District to perform this review. S/he or the designee
may, after prior notification, meet with the evaluatee and/or observe
one (1) or more classes conducted by the evaluatee.
- 17.6.10.2 After consideration of the information gathered in 17.6.10.1,
the appropriate Vice President, or her/his designee, shall prepare
a written administrative evaluation. If, in the judgment of the appropriate
Vice President, or her/his designee, the work of the evaluatee is
less than satisfactory, s/he shall recommend either a (1) reevaluation
the following semester at the division level, or (2) another administrative
evaluation, or (3) non-reemployment.
- 17.6.10.3 The appropriate Vice President, or her/his designee, shall
meet with the evaluatee and present the administrative evaluation.
The evaluatee shall acknowledge by signature that s/he has reviewed
the document. Within six (6) working days, the evaluatee may submit
a written response to the evaluation, which shall be attached to it.
If the evaluatee receives a satisfactory evaluation, all materials
except the written administrative evaluation shall be returned to
the evaluatee.
- 17.6.10.4 If remediation is required, the appropriate administrator
shall provide a written remediation plan with specific actions and
timelines to be performed before the next evaluation. The appropriate
administrator shall constructively work with the evaluatee to encourage
improvement. The techniques involved shall include consultation, and
may include class observations, literature review, arrangement for
updating of discipline content expertise, and any other activities
deemed appropriate.
- 17.6.11 Tenure Recommendation
- 17.6.11.1 If the fourth (4th) year final written evaluation of a
contract probationary faculty member indicates satisfactory performance,
the granting of tenure shall be recommended by the administrator to
the appropriate Vice President.
- 17.6.11.2 Under extraordinary circumstances, tenure may be granted
after the first (1st), second (2nd), or third (3rd) probationary year
upon agreement of the Superintendent/President and the Faculty Senate
if the Governing Board approves of the decision to grant tenure.
Criteria for granting early tenure:
- 1. Teaching excellence as demonstrated by:
- a. Meeting all criteria outlined in Article 17.3 of the
contract,
- b. Curriculum and/or program development, and
- c. Significant work on active college governance committees
- OR
- 2. Excellence as demonstrated by "1.a" above plus eminence in
the field as demonstrated by national or international impact
on the subject area as demonstrated by performances, shows, invitations
to present or perform at or participate in round table discussions
at national or international conferences, or noteworthy publications.
- If the evaluation team makes a recommendation for early tenure,
the appropriate Vice President will use these criteria to forward
the recommendation to the Superintendent/President and the Faculty
Senate.
- 17.7 Procedure - Regular Tenured Faculty
The procedure described below, including peer, student, self, and administrative
evaluation shall culminate with a final written evaluation signed by the appropriate
administrator.
- 17.7.1 Each regular tenured faculty member shall be evaluated by a team
consisting of no less than two (2) academic staff including the appropriate
administrator or her/his designee, who shall chair the team. If a designee
is used, the designee must be an administrator. The evaluatee shall select
the other team faculty member. At the option of the evaluatee or the appropriate
administrator, a third (3rd) team member may be jointly selected by the
appropriate administrator and the evaluatee. The team shall contain at
least one (1) person within the discipline or field of the evaluatee,
whenever possible. The evaluation team shall have no more than three (3)
members and shall conduct its evaluation in confidence and according to
the Tenure Committee Code of Conduct (Appendix Y).
- 17.7.2 By the end of the third (3rd) week of each semester, those regular
tenured faculty who are to be evaluated that semester will be given a
Notification of Evaluation form (Appendix J). The evaluatee shall complete
the form by the end of the fourth (4th) week of the semester and in so
doing designate her/his choice for the evaluation team.
- 17.7.3 The team shall be constituted and the evaluatee shall be notified
of the team composition by the end of the fifth (5th) week. Should the
team choices of the evaluatee be unable to serve, the appropriate administrator
shall notify the evaluatee and s/he shall submit within six (6) working
days the names of other candidates. If none of these candidates is able
to serve, the appropriate administrator shall appoint the team. The appropriate
administrator shall form a new team as outlined above in a timely way,
and notify the evaluatee.
- 17.7.4 Team Procedures for Regular Faculty
- 17.7.4.1 The evaluation team chair shall provide the evaluatee with
information regarding the purpose, criteria, procedures, timelines,
and forms for the evaluation. Within six (6) working days of receiving
the evaluation notice, the faculty member may request a meeting with
the team chair and/or the team to clarify the evaluation process.
- 17.7.4.2 In the case where suggested improvements were made in the
previous evaluation or at the option of the evaluatee or the administrator,
the appropriate administrator shall provide copies of the previous
evaluation to the team members.
- 17.7.4.3 At least one (1) day prior to the classroom observation,
the evaluatee shall submit to the evaluation team chair the following:
- 1. Materials related to the observation shall be submitted to
the team member(s) observing the class. Materials shall include
a course schedule, syllabus, assessment materials, assignments,
an example of student handouts, and any other material the evaluatee
chooses to include. This does not apply to counselors and other
academic specialists.
- 2. Faculty Self-Evaluation
A completed self-evaluation form shall be submitted to the team
chair. The Cabrillo College Self-Evaluation Form (Appendix L)
will be available on the campus website and through Division Offices.
- 17.7.5 Classroom/Worksite Observation
- 17.7.5.1 The class or worksite observations shall occur after at
least one week's prior notice. Each evaluator shall make at least
one (1) class or worksite observation and complete the appropriate
evaluation form (Appendix N) and return to the appropriate administrator.
Class/worksite may include a mediated learning environment. The criteria
in section 17.3 shall be considered in writing the evaluation. Evaluators
will observe different class sections or courses, when possible.
- 17.7.5.2 In the case of counselors and other academic specialists,
worksite observations shall occur in classes, in group sessions, or
activities relevant to the assignment. Counselors may be evaluated
in academic counseling sessions.
- 17.7.5.3 Within two (2) weeks after the worksite or class observation,
evaluator will review and discuss the completed observation form with
the evaluatee and discuss it. After this occurs, the evaluator shall
forward the completed observation form to the appropriate administrator
for use in final evaluation
- 17.7.6 Student Evaluations
- 17.7.6.1 At a time agreed to by the evaluatee and the administrator,
student evaluation forms shall be distributed and collected by the
evaluator(s) or designee in at least two (2) of the classes of the
evaluatee. In order to maintain student confidentiality, the student
evaluation documents will not be returned to the instructor until
the submission of grades.
- 17.7.6.2 Academic staff not assigned to classroom teaching shall
distribute the appropriate forms to their students over the two (2)
week period of evaluation. The appropriate administrator shall be
responsible for the collection of the forms. The administrator shall
submit the collected forms to the evaluation team.
- 17.7.6.3 Each evaluator or designee may review student evaluations
of the class observed before forwarding them to the appropriate administrator
or, if there is a question, at the time of signing the final evaluation.
Student confidentiality must be maintained by each evaluator, but
the substance of student evaluations may be included in the content
of the Classroom or Worksite Observation/Evaluation form (Appendix
N).
- 17.7.6.4 In the event that the evaluatee questions the content of
the summary of the student evaluations contained in the final evaluation,
an impartial committee consisting of an administrator selected by
the appropriate administrator and a faculty member selected by the
evaluatee, may review the student evaluations and provide a separate
summary of them, which will become part of the evaluation records.
The confidentiality of the process shall be maintained at all times.
- 17.7.7 Final Written Evaluation for Regular Faculty
- 17.7.7.1 Regular Faculty
The administrator is responsible for preparing a draft evaluation
according to criteria in 17.3. The draft evaluation is to reflect
the information gathered throughout the process including classroom/worksite
observations, student evaluations, and materials listed in 17.7.4.3
and the administrator's assessment of the evaluatee's performance.
Documented/investigated complaints, concerns, or recommendations that
have been previously shared with the employee in a timely manner,
and are deemed by the administrator to have merit, may be included
in the draft evaluation. Additional information from the evaluatee
may be requested. If in the judgment of the team, the work of the
evaluatee is less than satisfactory, the team may recommend to the
appropriate administrator either (1) reevaluation the following semester,
(2) an administrative evaluation, or (3) other necessary action. Upon
receiving direction from the evaluation team, the administrator shall
modify the draft as necessary to create a final written evaluation
according to the criteria listed in 17.3. The team members shall review
and sign off on the final evaluation. If a team member does not agree
with the final written evaluation, within six (6) working days, the
team member may submit a written response to the evaluation, which
shall be attached to it. This team member's written response shall
not be reviewed by other faculty team members but shall be reviewed
by the evaluatee and the appropriate administrator. At least six (6)
working days before the end of the semester, the appropriate administrator
shall then meet with the evaluatee to discuss all matters pertinent
to her/his evaluation. The evaluatee may bring any relevant materials
s/he chooses. At the option of the evaluatee, or any member of the
team, the entire team may be convened to discuss the final evaluation.
Within six (6) working days of receipt of the final evaluation, the
evaluatee may submit a written response to the evaluation, which shall
be attached to it.
- 17.7.8 Division Reevaluation
- 17.7.8.1 If the final written evaluation includes the recommendation
that the faculty member be reevaluated at the division level, the
appropriate administrator shall by the end of the fifth (5th) week
of the semester following that evaluation, constitute a new evaluation
team according to the procedure in 17.7 above. The new team may have
the same members as the first (1st) team. The previous final evaluation
and any attachments shall be made available to the team.
- 17.7.8.2 The evaluation process as outlined in 17.7 of this Article
shall be followed in the reevaluation.
- 17.7.8.3 If remediation is required, the appropriate administrator
shall provide a written remediation plan with specific actions and
timelines to be performed before the next evaluation. The appropriate
administrator shall develop a plan for improvement and constructively
work with the evaluatee to encourage improvement. The techniques involved
shall include consultation, and may include class observations, literature
review, arrangement for updating of discipline content expertise,
and any other activities deemed appropriate.
- 17.7.9 Administrative Evaluation of Regular Tenured Faculty
- 17.7.9.1 Should the final written evaluation (17.7.7) include a
recommendation for administrative evaluation, the appropriate Vice
President shall review and consider all of the components of the evaluation,
as well as documented input from others that has been shared with
the evaluatee. The appropriate Vice President may designate an academic
employee of the District to perform this review. S/he or the designee
may, after prior notification, meet with the evaluatee and/or observe
one or more classes conducted by the evaluatee.
- 17.7.9.2 After consideration of the information gathered in 17.7.9.1,
the appropriate Vice President, or her/his designee, shall prepare
a written administrative evaluation. If, in the judgment of the appropriate
Vice President, or her/his designee, the work of the evaluatee is
less than satisfactory, s/he shall recommend either a reevaluation
the following semester at the division level, or another administrative
evaluation or other appropriate action.
- 17.7.9.3 The appropriate Vice President, or her/his designee, shall
meet with the evaluatee and present the administrative evaluation.
The evaluatee shall acknowledge by signature that s/he has reviewed
the document. Within six (6) working days, the evaluatee may submit
a written response to the evaluation, which shall be attached to it
and placed in the personnel file. If the evaluatee receives a satisfactory
evaluation, all materials except the written administrative evaluation
and attachments shall be returned to the evaluatee.
- 17.7.9.4 If remediation is required, the appropriate administrator
shall provide a written remediation plan with specifications and
timelines to be performed before the next evaluation. It shall be
the responsibility of the appropriate administrator to develop a
plan for improvement and immediately work constructively with the
evaluatee to encourage improvement. The techniques involved shall
include consultation, and may include class observations, literature
review, arrangement for updating of discipline content expertise,
and any other activities deemed appropriate.
- 17.7.10 Additional Evaluation of Regular Tenured Faculty (Note: this section was modified via a re-opener and ratified on October 27, 2008)
- If, during the period between regularly scheduled evaluations of a regular faculty member, in the judgment of the appropriate administrator there is a significant, compelling, and new or escalating issue identified, the appropriate administrator may elect to follow the following process to initiate an additional evaluation:
- (a) inform the faculty member by written notice of her/his concerns and the reasons therefore;
- (b) within ten (10) working days of receipt of the written notice, the appropriate administrator shall schedule a meeting with the faculty member to discuss these concerns and opportunities for improvement;
- (c) provide the appropriate vice president a copy of the written notice containing his/her concern. The appropriate vice president will confer with CCFT regarding the concerns. A committee of three CCFT officers will meet to review the case. The committee may seek input from the appropriate administrator if necessary. Information reviewed by the committee will remain confidential.
If the appropriate vice president and the CCFT committee agree, then an additional off-cycle evaluation, following the process in Article 17.7, will commence with amended timelines.
- (d) depending on the outcome of the additional evaluation, another evaluation may occur the following semester according to Articles 17.7.8 and 17.7.9.
- 17.7.11 Sixth (6th) Year Option
Subsequent to the first post-tenure evaluation, provided that the previous
post-tenure evaluations were satisfactory, the evaluatee may request a
peer/self evaluation. This evaluation process follows the above process
for regular faculty but does not include the classroom/worksite observation
by the administrator. The administrator may deny the request. The administrator
will write the final evaluation based on materials provided by the peer,
self-evaluation, and other relevant information. This option may be selected
no more than once every six (6) years.
- 17.8 Procedure - Adjunct Unit Members
- 17.8.1 Adjunct unit members shall be evaluated by the appropriate administrator.
A contract or regular faculty member with relevant discipline expertise
(whenever possible) may be selected by the appropriate administrator to
act as the evaluation team in 17.6 to conduct the classroom/worksite observation,
collect the student evaluations, and complete the observation form. In
addition, the materials detailed in section 17.6.4.3 shall be provided
by the evaluatee to the evaluator. If a designee is selected, the appropriate
administrator may elect to conduct an additional observation. The appropriate
administrator shall write the final evaluation using the process of 17.6.
- 17.8.2 Adjunct unit members may request in writing and receive an evaluation
performed in accordance with the procedure outlined in 17.6.1 employing
a team rather than a single individual acting as a team. This team may
include the appropriate administrator and/or designee as in 17.8.1 and
one academic staff selected by the evaluatee (refer to Appendix K). Absent
a written request (refer to Appendix HH) by the end of the seventh (7th)
week of the semester, the adjunct unit member shall be evaluated according
to section 17.8.1.
- 17.8.3 If, during the period between regularly scheduled evaluations
of an adjunct member, the work of that member shall be determined, in
the judgment of the appropriate administrator, to be less than satisfactory,
that administrator may elect to follow the following process to initiate
an evaluation:
- (a) inform the adjunct member by written notice of her/his concerns
and the reasons therefore;
- (b) within ten (10) working days of receipt of the written notice,
the appropriate administrator shall schedule a meeting with the adjunct
member to discuss these concerns and opportunities for improvement;
- (c) schedule an evaluation of the adjunct member before her/his
next regularly-scheduled evaluation if, in the judgment of the administrator,
sufficient improvement is not made.
- 17.9 Procedure - Temporary Contract Faculty
- 17.9.1 Temporary contract faculty shall be evaluated each academic year
as defined in 17.4.4 using the same procedures as probationary faculty
according to sections 17.6.1 through 17.6.10.
- 17.10 Grievances of Evaluation
Evaluation procedures may be subject to the grievance procedure in accordance
with Article 12. The content of evaluations is not subject to the grievance
procedure set forth in Article 12 except in the case of a decision not to
grant tenure and in accordance with Education Code 87610.1 and 87611.
- 17.11 Access to Materials
Nothing in this article is intended by the parties to waive, abrogate, or
otherwise adversely affect the legal rights to access by faculty members to
their personnel files, or the legal rights of access by the CCFT to materials
related to evaluation which are necessary and relevant to the Union's duty
to represent faculty members when disagreements arise over the implementation
of the Article.
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